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Job ID :
49506BR
Location :
US - Massachusetts - Waltham|US - Pennsylvania - Pittsburgh
:
Job Description
Preferred location is Waltham, MA or Pittsburgh, PA

As the Executive Assistant, Chromatography and Mass Spectrometry (CMD) Global Sales you'll be at the center of it all. Your stellar skills in office and project management will be the strong support our senior leaders need. You’ll be adept at both discretion/confidentiality and being a great partner across the company. Your mastery of time management, logistics planning, organization, attention to detail, and being one step ahead of your leaders will rival professional planners. Another, yet most important talent you’ll possess – complex calendaring/travel planning. It’s essential that this executive leaders be where they need to be with ease and on time.

This position will learn and understand the Executives’ global functions, primary business objectives, organizational structures and programs. This position is expected to work independently and with other functional employees to proactively make decisions and exercise judgment based on experience and an understanding of the Executives’ organization and business.

  • Act as “gatekeeper” of the Executives’ calendars including prioritizing calls and meetings.
  • Schedule and coordinate complex executive meetings. This includes setting up phone/web access, calendaring, anticipating changes, and managing/rescheduling priorities.
  • Prepare meeting logistics, coordinate preparation and distribution of materials, and manage/monitor follow up task list for large scale, complex cross-division, cross-business meetings.
  • Coordinate all aspects of travel arrangements for both domestic and international business travel including booking flights, hotel and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary.
  • Prepare and reconcile time and expense reports and perform audits as necessary.
  • Proactively anticipate issues involving scheduling, coordination, and operating mechanisms that may come across these senior leaders’ desks and recommend solutions. Ensure potential conflicts are resolved in advance of meetings or deliverables and ensure executive leader(s) understand any changes and are reconfirm/re-contract schedules.
Minimum Qualifications:
  • Associates Degree or combination of experience (5 or more years), BS/BA preferred.
  • 5+ years of executive assistant experience in a professional office environment, large organization supporting two or more leaders preferred
  • Strong experience in independently identifying, analyzing, and solving problems with creative and successful solutions.
  • Experienced in independently juggling multiple concurrent tasks and meeting deadlines.
  • Demonstrated ability to partner with other administrative professionals in order to manage competing needs.
Knowledge, Skills, Abilities:
  • Excellent written and oral communication skills.
  • Strong proficiency with Microsoft Office products including Word, Excel, PowerPoint, and Outlook, with willingness and ability to learn company-specific software tools.
  • Being accurate, detailed, and organized is a way of life.
  • Demonstrates solid judgment, tact, and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information.
  • Self-motivated, takes initiative and pride in running a smooth office operation.
  • Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation and Involvement

*IND-AIG
#LI-KP1



Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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