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Job ID :
43157BR
Location :
US - Massachusetts - Waltham
:
Job Description
How you’ll make an impact
When you are part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact and you’ll be supported in achieving your career goals.

What you will do
As the Executive Assistant, you'll use your office and project management skills to support the VP, Group General Counsel and Regulatory & Quality Compliance Executive Leader. You’ll use discretion and diplomacy while working with stakeholders across the company, and your mastery of time management, logistics planning, organization, and attention to detail will ensure flawless execution of multiple priorities. In addition you will:
  • Learn Legal and QARA primary business objectives to anticipate support needs.
  • Ensure the leaders get where they need to be on time through planful meeting scheduling and arrangement of complex global, multi-city travel arrangements.
  • Schedule and coordinate complex executive meetings, such as the annual QARA meeting with over 100 attendees, bringing together geographically dispersed teams, managing logistics, and documenting follow up activities.
  • Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation.
  • Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers.
  • Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations and leverage technology tools to keep current information on the legal/QARA websites.
  • Effectively manage the legal filing system and floor plan of the file room.
  • Manage expense reporting, process vendor invoices, and support annual budget process.
How you will get here
  • Associates Degree or combination of education and experience (3 or more years); Bachelors degree preferred
  • 5+ years of executive assistant experience in a professional office environment, large organization preferred, with 2+ years supporting a Vice President/functional head.
  • Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions.
  • Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines.
  • Excellent written and verbal communication skills.
  • Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information.
  • Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive “can do” attitude
At Thermo Fisher Scientific, each one of our 55,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.


Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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