Careers at ThermoFisher Scientific

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Job ID :
Location :
US - Pennsylvania - Pittsburgh
Job Description

Position Summary:
The Executive Assistant position will be responsible for supporting a senior leadership team of 5-7 colleagues.

Key Responsibilities:

  • Maintain calendar and business travel
    • Make all efficient travel arrangements and reservations and provide summary itinerary for each trip.
    • Process expense reports.
  • Special Projects and Events:
    • Manage various special projects and events as necessary including schedules, logistics, communications, and coordination of activities.
    • Arrange for hotel accommodations and transportation services for visitors
    • Contact and coordinate applicable consulates in obtaining required passports and visas outgoing and incoming international travelers (e.g., China, India, Brazil, etc.)
  • Manage travel/meeting scheduling for senior leaders in North America
  • Responsible for answering, screening, and directing all calls as well as prioritizing messages for leaders.
  • Perform general office duties; process invoices, maintains files, distributes mail, orders supplies
  • Process invoices for payment as necessary.
  • Work on functional projects, general and special reports
    • Maintains organization charts, strategic account data, and contact lists.
    • Prepares presentations in Power Point as directed. Review email and prioritize actions as directed.
  • Follows up with attention to detail is necessary to insure that objectives are met.
  • Plans and schedules his/her workload and that of her supervisors. Meets or exceeds all deadlines.
  • Produces customer quality work at all times.
  • Solves logistical and operational problems in a timely and cost effective way.
  • Other miscellaneous duties as assigned

Minimum Requirements/Qualifications:
  • Experienced in supporting organizations based in multiple locations. Ability to work in a matrix management environment
  • Must present a high degree of professionalism in both written and verbal communication, as this role is an extension of the functions and the executives
  • Experienced in managing multiple concurrent tasks and meeting rigid deadlines
  • Able to handle confidential material in a professional manner
  • Excellent customer service skills.
  • Demonstrated ability to partner with other administrative professionals in order to manage competing needs
  • Advanced knowledge of Microsoft Office (Word and Excel) and Outlook as well as experience with utilizing Power Point for presentation preparation. Experience in Visio preferred
  • Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation and Involvement

Non-Negotiable Hiring Criteria:
  • Associates Degree or equivalent combination of education and experience a plus; BS/BA preferred. High school diploma/equivalent required.
  • 8+ years experience as an administrative assistant/sr. administrator, supporting a senior executive in a large company
  • Excellent attention to detail.
  • Demonstrated ability to anticipate the needs of others.
  • Exceptional written and oral communication skills

This position has not been approved for relocation assistance.


Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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