Careers at ThermoFisher Scientific

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Job ID :
Location :
US - New York - Rochester
Job Description
  • Supports and manages the administrative functions for all areas within the responsibility including: Manufacturing & Production, Purchasing, Supply Chain/Warehouse/Distribution, Manufacturing Engineering, Customer Service, EHS, Facilities/Maintenance, Lean PPI, and Human Resources Department.
  • Able to handle and assist each manager with the required preparation and completion of various reports. Directly assist management & reporting of MBR/QBR, SIOP, MOR and Operations Leadership meetings, processes input and reviews for multiple locations and departments reporting to management.
  • Prepares meeting materials and assists with the development of PowerPoint presentations for Quarterly Townhalls and weekly meetings
  • Generate, maintain and mange reports designed to provide anaylitical support to supporting leadership teams
  • On a day-to-day basis responsible for maintaining schedules, vacation records, arranging meetings, conference calls & travel, along with processing expense reports for all those reporting to leadership team.
  • Must be able to work independently and handle large scaled tasks/projects with a high degree of skill and accuracy while meeting deadlines.
  • Individual needs to be self-motivated, be flexible in their work schedule in order to assist management with new projects as required.
  • Must fully embrace the 4 I’s of the organization, uses lean/best practices in performing the job, be dependable, act as a role-model leader having a strong work ethic ensure that all tasks are completed in a timely fashion and accurately.
  • Coordinates all the on-boarding of new hires with the hiring department, IT/IS and HR.
  • Site editor for iConnect a Sharepoint company site. Must be able to develop/create various company newsletters, articles or company-wide communications. Is directly responsible for regular website content & updates to maintain Rochester iConnect homepages and able to assist others as needed.
  • Maintains document retention files
  • Partners with corporate and administrative professionals in order to manage competing needs.
  • Performs general office duties: maintains files, orders supplies and ensures the workflow of the office runs smoothly.
  • Ability to juggle multiple projects with superb accuracy
  • Assist, create and maintain employee engagement items such as events and wellness items
  • Other responsibilities as assigned

Minimum Requirements/Qualifications

  • Fully proficient in all Microsoft Office software: (Outlook, Word, Excel, PowerPoint, Visio & Project Management) and Share Point.
  • Previous administrative assistant experience required. Strong preference for 4+ years.
  • Strong preference for an associate’s degree, preferably in a business or technical field.

Professional Characteristics:

  • The ability to manage multiple staff and work on multiple projects simultaneously
  • Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents
  • Ability to manage multiple tasks and achieve deadlines under pressure
  • Strong business sense; ability to understand the needs of the business and respond accordingly.
  • Ability to identify improvements and pro-actively take action.
  • Ability to work with minimal direction and make quality decisions.
  • Strong administrative skills.
  • Exceptional customer service skills, over the phone and in person with our customers and internal departments
  • Strong sense of urgency and problem solving skills
  • Excellent written and verbal skills required.
  • Strong organizational, analytical and administrative skills
  • Able to handle confidential material in a professional manner

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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